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Using Frameworks

Instruct ChatGPT to apply a specific framework, theory, or methodology to analyze a problem or provide a solution, which can structure responses more effectively.

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Why This Prompt Works (The Theory)

Frameworks like SWOT (Strengths, Weaknesses, Opportunities, Threats) work effectively in prompting because they provide a structured and systematic way to generate insights and organize thoughts. Here’s why this approach is so effective:

1. Provides Structure and Clarity

  • Frameworks break down complex tasks into manageable components, guiding both the prompt and the response. For example:
    • SWOT ensures that all aspects of a situation—internal factors (strengths and weaknesses) and external factors (opportunities and threats)—are considered.
  • This structure eliminates ambiguity and ensures comprehensive coverage of the topic.

2. Encourages Strategic Thinking

  • Frameworks like SWOT prompt users or AI to analyze problems or situations strategically. They create a logical flow, fostering well-rounded responses that consider multiple dimensions of a problem or opportunity.

3. Ensures Focused and Relevant Outputs

  • Frameworks act as boundaries, ensuring that responses stay on-topic and relevant. For example:
    • A SWOT analysis of a company ensures the discussion focuses on actionable business insights rather than unrelated factors.

4. Simplifies Complex Problems

  • Frameworks provide a step-by-step approach to addressing complex issues. By organizing the response into predefined categories, they simplify analysis and decision-making.

How to Use This Prompt (The Instructions)

Step 1: Define the Objective

Before selecting a framework, clarify what you want to achieve with the prompt. Ask yourself:

  • What problem am I trying to solve?
  • Do I need to analyze, strategize, plan, or brainstorm?
  • What is the desired outcome (e.g., insights, actions, decisions)?

Step 2: Match the Objective to a Framework

Choose a framework that aligns with your goal. Here are some common frameworks and their use cases:

Framework Purpose Example Use Case
SWOT Analysis Assess strengths, weaknesses, opportunities, and threats. Business strategy or project evaluation.
PESTLE Analyze external macro-environmental factors (Political, Economic, Social, Technological, Legal, Environmental). Market entry strategy.
SMART Goals Set objectives that are Specific, Measurable, Achievable, Relevant, and Time-bound. Planning personal or organizational goals.
5 Whys Identify root causes of problems by asking “Why?” repeatedly. Problem-solving or troubleshooting.
Porter’s 5 Forces Analyze competitive industry dynamics. Industry analysis for strategic decisions.
Customer Journey Map out customer interactions with your product or service. Improving user experience or sales funnel design.

Step 3: Understand the Framework’s Components

Familiarize yourself with the framework’s structure and its components. This will guide how you construct your prompt. For example:

  • For SWOT, break the analysis into four parts: Strengths, Weaknesses, Opportunities, and Threats.
  • For PESTLE, focus on each external factor (Political, Economic, etc.) individually.

Step 4: Craft Your Prompt

Create a clear and specific prompt that integrates the framework.

  • Example 1 (SWOT): “Conduct a SWOT analysis for [company/product]. Identify at least 2 strengths, weaknesses, opportunities, and threats.”
  • Example 2 (SMART Goals): “Draft SMART goals for increasing sales by 20% over the next quarter.”
  • Example 3 (PESTLE): “Use the PESTLE framework to evaluate the macro-environmental factors affecting the AI industry.”

Step 5: Provide Context

Include background information or constraints to guide the analysis. This ensures the response is relevant and actionable.

  • Example Context: “The company is a startup with limited funding, targeting eco-conscious consumers.”

The prompt (copy-paste)

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Apply the SMART goals framework to outline a plan for improving team productivity. 

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The Outcome

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